On November 30th and effective immediately, Cal/OSHA’s emergency regulations require employers to protect employees from diseases like the Novel Coronavirus (COVID-19).
Cal/OSHA has posted the following resources to help employers comply with these requirements and to provide workers information on how to protect themselves and prevent the spread of the disease.
WRITTEN COVID-19 PREVENTION PLAN
- I have prepared a new Written COVID-19 Prevention Plan (WCPP) or I have a written Injury and Illness Prevention Plan (IIPP) and have assessed modifications and additions that need to be made to comply with the emergency standard.
PHYSICAL DISTANCING FOR ALL EMPLOYEES
- All employee workstations are separated by 6-feet, including offices, manufacturing, warehouse etc. or I have installed cleanable solid partitions.
- I have implemented regular cleaning and disinfecting procedures for all areas of my business.
FACE COVERINGS AND PPE
- I have implemented and communicated a face covering requirement to all employees and have reviewed PPE requirements and provided PPE as appropriate.
NOTICE OF POTENTIAL COVID-19 EXPOSURE
- I have prepared sample notices in case of a possible COVID-19 exposure at the worksite, including sample notices to employees, authorized representatives (as applicable), third parties/independent contractors and the local health department.
EXCLUSION OF WORKERS AND PAID TIME OFF
- I have developed protocols and procedures regarding when to exclude COVID-19 cases and exposures.
- I have developed a protocol to comply with the new testing requirements when there is even one COVID-19 case in the workplace.
- I have notices prepared to give to employees who are tested regarding the reason for testing and the possible consequences of a positive test.
- I have a plan in place for what to do if there is a COVID-19 outbreak as defined by Cal/OSHA’s emergency standard and have implemented protocols for testing, employee exclusion, investigation, assessment, corrections and notices.
RETURN TO WORK
- I have implemented the appropriate return-to work-criteria for employees who have COVID-19 or possible COVID-19 exposure.
EMPLOYER PROVIDED TRANSPORTATION AND HOUSING (if applicable)
- I have evaluated the heightened requirements for employers that provide transportation and housing.
- I have provided training and instruction to all of my employees on topics including, but not limited to COVID-19 policies and procedures, prevention of COVID-19, handwashing, face coverings, when to stay home with COVID-19 symptoms, and COVID-19 testing.
GUARDIAN HR’s AVAILABLE RESOURCES
- Partnership with Trivent Safety Consulting https://guardian-hr.com/safety-services/
- Template COVID-19 Prevention Program/Plan from the CA Department of Industrial Relations (Forms Library Coronavirus > Safety)
- Sample Notices; Return-to-Work Attestation (Forms Library Coronavirus > Coronavirus)
- COVID-19 online training course for managers and employees
This a constantly evolving area, with new guidance being issued nearly every day. Guardian HR will continue to monitor the rapidly developing COVID-19 situation and provide updates as appropriate. For clients with access to the Forms Library, you will find the ‘CORONAVIRUS’ folder including additional information and guidance.