Keep Your Company Compliant in July: July 1 Compliance Requirements

• _{Not applicable to HUB100 or GHR Hotline Clients}

Holidays

Independence Day – July 4th

Important Dates and Deadlines for this Month

July 1

• July 1 is frequently the starting point for the introduction of new and revised employment laws and regulations, which we will be listing below.
• As happens on July 1 every year, many municipalities increase their minimum wage. These increases are effective for all of your non-exempt employees and must be implemented on or before any work done on July 1. For clients with access to the Forms Library, see the chart, “Minimum Wage Rates by State and Municipality” in the folder “Compensation & Payroll” > “State Laws” > “Compensation and Payroll Information By State Spreadsheets

July 9

• Final EEO-1 reporting deadline. Employers that have not submitted and certified their mandatory 2023 EEO-1 Component 1 report by Tuesday, June 4, 2024, must submit and certify their report as soon as possible, and no later than 11:00 pm ET (i.e., Eastern Time) on Tuesday, July 9, 2024 (i.e., “Failure to File” deadline). To meet this deadline, the EEOC strongly encourages eligible filers to begin the filing process as soon as possible. After the 11:00 pm ET (i.e., Eastern Time) on Tuesday, July 9, 2024, “Failure to File” deadline passes, no additional 2023 EEO-1 Component 1 reports will be accepted, and eligible employers will be out of compliance with their mandatory 2023 EEO-1 Component 1 filing obligations.

Topics to Discuss and/or Review

• Review Latest Labor Law Updates. For clients with access to the Forms Library, for a more comprehensive overview of the changes, see the chart, “2024 July 1st Compliance Chart” in the “Employment Law Overview by State” Folder.

Federal

• July 1, 2024 - Minimum Salary for Most Overtime-Exempt Employees Increases to $844 per Week
• June 18, 2024 - Pregnant Workers Fairness Act Regulations Take Effect

California

• July 1, 2024 - California Requires Workplace Violence Prevention Plans
• Delayed to at least mid- October (October 15^th) - California Health Care Worker Minimum Wage Boost Delayed Further

Colorado

• Effective July 1, 2024 - Colorado Restricts Age-Related Inquiries

Connecticut

• June 30, 2024 - Connecticut Voting Leave Law Expires

Delaware

• July 1, 2024 - Delaware Launches Expanding Access for Retirement and Necessary Savings (EARNS) Program

District of Columbia

• June 30, 2024 - District of Columbia Pay Transparency Law Takes Effect

Florida

• July 1, 2024 - Florida Loosens Child Labor Working Hour Restrictions
• July 1, 2024 - Florida Digital Bill of Rights Takes Effect
• July 1, 2024 - Florida Updates Human Trafficking Signage Requirements

Idaho

• July 7, 2024 - Idaho Unemployment Eligibility Amendments Take Effect
• July 1, 2024 - Idaho Extends Immunity to Employers Permitting Firearms on Premises

Illinois

• July 1, 2024 - Illinois Freelance Worker Protection Act Takes Effect
• July 1, 2024 - Chicago, Illinois, Paid Leave and Paid Sick and Safe Leave Ordinance Takes Effect
• July 1, 2024 - Chicago, Illinois, Sunsets Paid Sick Leave Employee Eligibility Provision
• July 1, 2024 - Chicago, Illinois, Minimum Wage and Wage Theft Rules Take Effect

Indiana

• July 1, 2024 - Indiana Amends New Hire Reporting Requirements

Kansas

• July 1, 2024 - Kansas Unemployment Tax Amendments Take Effect
• July 1, 2024 - Kansas Amends Unemployment Insurance Maximum Weekly Benefit Determination and Temporary Unemployment Provisions

Maine

• June 30, 2024 - Maine Retirement Savings Program Deadline Takes Effect for Employers With Five to 14 Employees

Maryland

• July 1, 2024 - Maryland Prohibits Vaping in the Workplace
• July 1, 2024 - Maryland Increases Workers' Compensation Penalties

Minnesota

• July 1, 2024 - Minnesota Prohibits Gender Identity Discrimination
• July 1, 2024 - Minnesota Bars Non-solicitation Clauses for Service Providers

New York

• June 19, 2024 - New York Requires Paid Lactation Breaks
• July 1, 2024 - New York City Requires Workers' Bill of Rights Notice

Oregon

• July 1, 2024 - Oregon Amends Definition of One-Year Period Under Family Leave Act
• July 1, 2024 - Oregon Reduces Redundancies in Family and Medical Leave Laws
• July 1, 2024 - Oregon Consumer Privacy Act Takes Effect

South Dakota

• July 1, 2024 - South Dakota Strengthens Employer Protections Regarding Medical Cannabis Use

Tennessee

• July 1, 2024 - Tennessee Aligns Hours Worked With FLSA
• July 1, 2024 - Tennessee Amends Workers' Compensation Rules

Texas

• July 1, 2024 - Texas Data Privacy and Security Act Takes Effect

Vermont

• July 1, 2024 - Vermont Prohibits Hairstyle Discrimination
• July 1, 2024 - Vermont Enacts Employee Protections Regarding Captive Audience Meetings
• July 1, 2024 - Vermont Payroll Contribution for Child Care Takes Effect

Virginia

• July 1, 2024 - Virginia Prohibits Discrimination Based on Ethnic Origin
• July 1, 2024 - Virginia Requires Notice of Right to Dispute Workers' Compensation Claim

Washington

• July 1, 2024 - Washington Warehouse Worker Protections Take Effect
• July 1, 2024 - Renton, Washington, Scheduling Ordinance Takes Effect

West Virginia

• July 1, 2024 - West Virginia Amends Unemployment Eligibility, Benefits, Reporting and Taxable Wage Base

Tips

More information in reference to the topics discussed in this month’s compliance calendar can be found in our comprehensive online Forms Library, which is available to members 24/7.